When you think about managing your time, how often is it about being more productive, reaching those big goals, or getting more items crossed off your to-do list today? You wonder how other people get so much done. You’re frustrated that you’re constantly working, yet your lists and goals feel hard to finish or even to start.

After all, there are only 24 hours in a day. For most of us, at least six to eight of those hours are devoted to sleep. Subtract time for eating, transitions, bio breaks, managing distractions, and handling the unexpected, and your available time to get things done is significantly reduced.

I remember my mom used to get annoyed about having to sleep. She would say, “We sleep a third of our lives away. Sleeping is a waste of time.” I never bought into the idea that sleep was a waste. Instead, I saw her words as reflecting her intense need to make the most of every moment.

I’m all for making the most of the time I have. Time is finite and a precious resource. However, one of the best ways to manage your time better is to take intentional breaks. Sleep is one aspect, but taking breaks while awake is just as essential.

What Types of Breaks Will Help You Be a Better Time Manager?

I know I’m stating the obvious, but you need energy and focus to get things done. Working longer or beyond capacity doesn’t help. You’ve probably reached the point of diminishing returns. You know those nights. You’re exhausted, pushing to finish that spreadsheet, dealing with a sink full of dishes, packing for a trip, or writing one more email response.

However, understanding the benefits of taking breaks and integrating them into your life will help.

It’s more than ‘will help.’ Taking breaks is essential not only for energy, focus, and getting things done but also for your overall well-being. Life isn’t only about doing more. It’s about stepping away for short, medium, or longer breaks.

What can these mid-size breaks look like? Let’s review some options to help you better manage your time. These pauses are about giving you time to recover so you can return to ‘the work’ refreshed, recharged, and energized.

1. Short Breaks

You might be thinking, “I’m so busy that I barely have time for a bio break, let alone any other break.” Believe me, I get it. You are not alone in feeling overwhelmed by the pace of life.

However, it is possible to integrate several short breaks into your day. If “short” feels too long, reframe it as a micro-break.

These tiny resets can be taken a few times a day and may include:

• Close your eyes and take several slow breaths in and out.

• Stand up and shake out your body.

• Send a quick email or text to someone you love.

• Enjoy a few leisurely sips of coffee or iced tea.

• Eat a snack.

• Doodle on a sheet of paper.

• Go outside for fresh air.

• Take a walk around the office or the block.

• Roll your shoulders forward and backward.

• Dance or sing loudly to a favorite song.

• Take a few deep, loud sighs.

• Splash cold water on your face.

• Sit and do nothing for a few minutes.

• Meditate for 1 to 5 minutes. Insight Timer offers many excellent options.

What else could work well for your micro-break?

“Life isn’t only about doing more.”

— Linda Samuels, CPO-CD®, CVOP™

2. Medium Breaks

Those mini breaks are wonderful, but at times you will benefit from something longer. If you can carve out more than 5 minutes, a medium break is beneficial. While micro-breaks can be impromptu, a medium break might require some advance planning.

Here are some recharge ideas for breaks ranging from 20 minutes to several hours:

• Take a 20-minute nap.

• Go to the movies.

• Take a walk in nature.

• Meet a friend for lunch.

• Explore a museum, garden, or town.

• Get a massage.

• Meditate for 30 minutes.

• Write in your journal.

• Call a loved one.

• Go to the pool or the beach.

• Read a book (or a portion of one).

• Spend time in a hammock.

• Go for a bike ride.

• Make something with your hands.

• Daydream.

• Take a yoga class.

What other types of medium breaks could benefit you?

3. Long Breaks

Full disclosure here. Today I took a micro break (meditated) and a medium break (walked by the river). I also just returned from a long break, a family vacation in the Finger Lakes. I have to say, as much as I need my shorter breaks regularly, the extended ones are just as vital. They can be more challenging to take because of the expense or limited time.

Yet, going somewhere for several days (if possible) and stepping away from your regular routines and responsibilities is one of the best ways to recharge. You will return refreshed, more focused, and ready to re-engage with your projects and lists.

It also gives you time to float, think, catch up on sleep, connect with family and friends, or simply do nothing. But a long break doesn’t have to mean only getting away.

Here are some long-break ideas when you have more than 24 hours:

• Take a staycation and stick to fun or relaxing activities.

• Take a personal retreat focused on rest and reflection.

• Unplug for several days.

• Learn a new skill just for fun.

• Create a home retreat with no obligations, errands, or projects.

• Go away for the weekend, or extend it to a long weekend.

• Vacation somewhere you have to fly to.

• Travel to somewhere on your bucket list.

• Check into a spa or wellness retreat.

• Go camping or glamping.

• Vacation somewhere reachable by car.

• Take a biking, kayaking, or boating trip.

• Spend an extended visit with loved ones.

What have you enjoyed most during your long breaks?

Are You Ready to Give Yourself the Breaks You Deserve?

Busy is how many of you describe your lives. There’s nothing inherently wrong with a full life. But make sure you also take a variety of intentional breaks. Breaks are the yin to your ‘busy’ yang.

Do you take regular breaks? What types do you take? Would you benefit from adding more pauses to your life? How would taking more breaks help you manage your time better? I’d love to hear your thoughts. I invite you to join the conversation.

How Can I Help?

Do you feel overwhelmed, disorganized, and have difficulty managing your time? I’m here to help! You don’t have to do this alone. Virtual organizing is an extraordinary path forward – Local feel with a global reach.

Let’s connect! I’m easy to reach.

• Schedule a Discovery Call

• Fill out the Contact Form

• Email me at linda@ohsoorganized.com or

• Call 914-271-5673

Managing your time, getting organized, and living with more ease are possible, especially with support.

We’re in the thick of the holiday season. Holiday music permeates the background as you stroll through stores, restaurants, and grocery stores. Is it just me, or do you catch yourself singing along? I can’t help it. The music is contagious. Your balance might be excellent right now. You feel unencumbered, giddy, and joyful with the glitter and whimsy of the holiday season. Or, you might feel overwhelmed by your physical or mind clutter. The overwhelm makes it challenging to focus on twinkling lights, time with loved ones, and feeling at ease.

Finding balance is a constantly moving pursuit. When your balance wanders too far in one direction, it’s time to adjust. It’s an excellent season to make some changes. It will set you up for a happier, more peaceful holiday time. No one wants to be preoccupied with clutter at the expense of enjoying celebrations, cozy time around the fire with family and friends, and quiet moments of relaxation or reflection.

My clients have been especially motivated and focused on recalibrating their balance in the past several weeks. Their physical and mental clutter reached a tipping point, encouraging them to edit, let go, and organize. It’s been exciting to help them make the changes they desire. Enlisting my help enabled them to clarify and recommit to their goals, get unstuck, reduce overwhelm, and feel energized with hope. Making small steps, taking action, and experiencing progress are the secret ingredients to finding your desired balance.

While there are many potential areas to balance, I’ll share five common ones that can inspire positive changes for you.  

5 Positive Benefits of Creating More Balance for Happy Holidays

1. Balance Clothing Clutter

Are you familiar with the One-in, One-Out Rule, a commonly used organizing principle? This encourages you to release one equivalent-type item you no longer want, like a pair of pants or a sweater, when you bring in something new. This concept helps you maintain your current space and organization.

A more substantial edit is helpful if your clothing closets are already tight or overflowing. Especially at this time of year when we are gifted things, including clothing, it’s beneficial to do some closet and dresser editing now. I encourage you to release those items that no longer fit, you don’t like, are worn or stained beyond repair, and are never selected to wear. Let those go. Create visual and physical space for your clothing. You’ll be able to get dressed more easily and know that you love wearing what remains.

2. Balance Mind Clutter

What thoughts are swirling around in your brain? Are your tasks, projects, and decisions to make preoccupying your thoughts? You may have one particularly significant project that is shouting the loudest and making it challenging to focus on other commitments. It’s time to rebalance with the Brain Dump.

An excellent first step is releasing your thoughts from your head and capturing them on paper, a digital document, or a voice recording. Let them out! What happens when we keep them in? The mind clutter continues to swirl around. It keeps us stuck and preventing us from taking action. You can get easily fooled when thinking overtakes doing. It might seem like you’re accomplishing something because that ‘thing’ is all you think about. But you aren’t doing, you’re ruminating.

Action, which brings about progress, is the key to reducing your mind clutter. Select one tiny task from your list. It can be the next step in moving forward on that big project or a single one-and-done-type task. Continue to select something from your list and turn your tasks into small, doable actions.

3. Balance Desk Clutter

Often, my clients tell me they can't think or work when their desks are out of balance and cluttered. Paying bills, writing, scheduling, making calls, or responding to emails can be challenging when your desk surfaces contain visual and physical clutter. The items that collect over time onto your surfaces are waiting for decisions. The objective is to remove things you don’t need visible or belong elsewhere, like

• Old or fileable papers

• Extra office supplies

• Random items that ‘landed’ there or

• Other people’s stuff

When your desk balance is off, invest time to recalibrate. This doesn’t mean it needs to be completely empty. Find a balance between what you need to be immediately visible and accessible and those things that can be stored or moved elsewhere.

Edit, let go, reroute, and breathe. Can you feel a sense of relief?

“When your balance wanders too far in one direction, it’s time to adjust.”

— Linda Samuels, CPO-CD®, CVOP™

4. Balance Pile Clutter

Are you a piler? You might see stacks of books, magazines, gifts, toiletries, craft supplies, and more. Guess what happens when a pile gets too big? It becomes off balance with the potential to tip. The tipping can cause a tripping hazard. Who needs that during the holiday or any season?

Here’s the good news about these piles containing larger physical objects. Each item takes up a significant volume of space. That means your editing and decision-making power creates visible results more quickly. Here are some examples:

• A one-foot pile of sweaters to edit = about 5 decisions

• A one-foot pile of books to edit = about 18 decisions

• A one-foot pile of magazines to edit = about 36 decisions

Compare these to:

• A one-foot pile of papers to edit = about 240 decisions

If you want quicker progress on your piles, focus on editing the objects that take up more space and require fewer decisions. You’ll be less likely to experience decision fatigue.

5. Balance Paper Clutter

Why does paper collect? There are several reasons, such as

• It needs to be filed

• It is out as a visual cue

• Belongs to someone else

• Requires a decision

• Is pending

• Is part of an active project

• It needs to be routed elsewhere

• It needs to be shredded, tossed, recycled, or digitized

While the reasons are valid, the paper clutter often seems to multiply when we’re sleeping. Getting papers into a manageable balance hinges on your paper management system. This will include an area to

• Store frequently referenced files

• Organize current action items

• Archive less frequently accessed files

• Recycling container

• Garbage container

• Shredder or container to collect shredding

Investing in your paper management system will create flow, reduce paper clutter, and increase productivity. What a beautiful gift to give yourself in preparation for the holidays. And if you can’t focus on this before the season, why not set it as a goal for the New Year?

As you navigate the fullness of the holiday season, what will help you recalibrate your balance? Let me know how I can help with editing, decluttering, and organizing. I’m here for you. Schedule your virtual organizing session today. Reach me, Linda, at 914-271-5637, linda@ohsoorganized.com, or through my contact form.

I wish you a happy, joyful, and organized holiday season!

We’re in the midst of the holiday season. Do you feel like a juggler in a circus? Between planning or attending gatherings, keeping your family fed, helping your kids or aging parents, and completing your work deadlines, your time is in high demand. Add to that preparing for visitors coming and going, selecting and wrapping gifts, and making time for some self-care (yes, self-care… I’m talking to you), and it’s a lot. Seriously. How many balls are you juggling at once? How do you navigate the many roles and responsibilities you have? There is a delicate nature to finding a doable work-life balance. Many of you will probably agree that the ‘right’ balance is a constantly moving target.

When my balance is off, I look carefully at my commitments and evaluate what change is needed. Have I said “yes” too often? Have I said “yes” to things that are nourishing and energizing? One of the best decisions and yeses I made a year ago was to Marcy Stoudt, CEO of Revel Coach and Founder of The Executive Mom Nest. This visionary Executive Coach and mother of three launched The Executive Mom Nest, or The Nest, as we affectionately call it. Marcy created a team of vetted Advisors from diverse yet complementary industries, including marketing, finance, design, wellness, life and career coaching, travel, and organization. The team supports, coaches, and mentors moms as they navigate their careers, families, and selves. I’m thrilled that Marcy invited me to join her team as the Professional Organizer Advisor.

For a better understanding of work-life balance, I immediately thought about these insightful Nest Advisors and their collective wisdom. We meet regularly, and I always learn so much from them. I reached out to several colleagues: Marcy Stoudt, Neela Asaadi, Lucy Carlisle, Lana Kitcher, Petra Krebbs, Alison Nissen, and Becky Roth. I asked them, “What is one strategy you use to restore your work-life balance?”

Their responses are philosophical, practical, personal, and inspiring. My deepest gratitude goes out to them for sharing their hearts, experience, and honesty with us.

What is one strategy you use to restore your work-life balance?

1. Balance through Self-Care

"One constant that every single human being has is time, and we have the same amount of it. What we choose to do with it is our choice. The secret to any success story is moderation and living in harmony with yourself. If something doesn't go as planned, learn from it, don't judge it. If you indulge, enjoy it, and get back on track later! If you overworked yourself, give yourself a well-deserved rest. 

Strive to keep yourself grounded through fulfilling practices and rituals that fuel your soul. Morning rituals are personally my favorite way to set myself up for success, in addition to a delicious night's sleep to restore. Spend time investing in yourself. After all, it is the greatest gift you could give so you can show up as the best version of yourself for everyone around you."

Neela Asaadi – Lifestyle Designer, Holistic Health Coach, Creative & Brand Director

2. Balance through Less Negative Self-Talk

“I get control of my negative self-talk. I'm a busy working mom. I'm proud of what I do. But, when I'm feeling overwhelmed, it's rarely because I am doing too much. It is almost always due to my mental chatter obsessing over my lack of time. I lose motivation, focus, and clarity when I have negative thoughts. If you are seeking work/life balance, start with the root cause: negative self-talk. When you control your thoughts, you control your day.”

Marcy Stoudt – CEO of Revel Coach, Founder of The Executive Mom Nest

3. Balance through Work Satisfaction

“Find a job that you love. Your career doesn't have to be (and shouldn't be) constraining. If you hate what you do for work, it will inevitably seep into your personal life. When you find time for travel, self-care, or family time, work might be that dark cloud that stays over you even when you are trying to enjoy yourself. Having a job that I am so passionate about has brought me work-life balance in unexpected ways. When I unplug, I feel deserving, and when I get back to work, I feel excited and invigorated.”

Lucy Carlisle – Marketing

“When life is humming along beautifully, we rarely think about balance.”

— Linda Samuels, CPO-CD®, CVPO™

4. Balance through Reflection

“When I think of balance, I envision two bowls dangling from a stick, delicately positioned to be even. Life doesn't work like that. Instead, I find harmony in my life through reflection, joy, and growth. If I dread an activity, I ask myself what purpose it serves. If it’s a class I know will help me professionally, I can look ahead to the end date and envision the success it will bring at a future date. If, however, it’s a toxic relationship with something such as junk food, I will replace the interactions with something that brings me joy, like giving myself a few extra minutes to read a novel.”

Alison Nissen, DTM – Story Coach, Blogger, Speaker

5. Balance through Healthy Boundaries

“When I think of work/life balance, I think of seasons. I don’t believe there is a perfect balance to life because some seasons require more work, and some require more of life. What has helped me feel restored in each season is applying healthy boundaries. No matter the season, I keep within boundaries that align with my values, purpose, and goals. Should a season push up against those boundaries, I can adjust accordingly. When we know who we are and where we are going, then there is peace no matter the season.”

Petra Krebbs – Strengths Strategist™, Jon Gordon Certified Speaker & Trainer, Certified Gallup Strengths Coach

6. Balance through Energy Management

“A major way to restore my work/life balance is to manage my energy each workweek. When I break down my goals/tasks weekly, it is achievable. For example, I view the week as a pizza pie (yum) and try to eat one slice daily, so by the end of each day, I feel energized and have accomplished my daily tasks. Sure, there are weeks I’m planning special events or need extra time to cross the task of the list. By checking in on my energy rhythm, I usually feel less drained. Are you eating your slice daily or the entire pizza pie by Wednesday? Check yourself daily to understand your energy as it will balance your career and life goals.”

Becky Roth, MSW, LMSW – Certified Professional Coach, Career Coach, Speaker

7. Balance through Frequent Assessment

“When I'm feeling frustrated about my day, I can tell that it's time for me to restore balance. Restoring balance is a practice and needs to be assessed regularly. I have a three-step process for bringing back balance and suggest making time for this routine at least once a quarter.

1) Meditate – First, I need to calm myself down and take a moment to breathe and clear my head.

2) Process – Second, I need to make space for myself and process what makes me feel frustrated or overwhelmed. This is a great opportunity to go to my favorite cafe with a notebook and journal on the question.

3) Review - Finally, I review my calendar. I reevaluate everything on my schedule - declining meetings or removing responsibilities that no longer serve me. It's also helpful to look ahead and block some time in the future for myself, knowing how overwhelmed I'm feeling now.”

Lana Kitcher – Productivity & Efficiency Coach

When life is humming along beautifully, we rarely think about balance. However, when things start going sideways, we notice. Awareness is essential for change. There are many ways to restore work-life balance. My colleagues shared their favorite strategies with you.

Which ideas resonate most? What helps you create a healthy work-life balance? I’d love to hear your thoughts. Come join the conversation!

There are times each day that encourages me to pause and notice. These mindful moments prevent me from moving to that next step on my daily to-do list. They remind me that while it’s helpful to be productive and get stuff done, stopping for a gratitude or reflection break is essential too. Have you experienced this?

I have an Anna Quindlen quote displayed on my desk, which says, “I wish I had treasured the doing a little more and the getting it done a little less.” I extend this idea to the quality of my days. The next step often implies taking action that will further our project or goal. That’s essential. However, we can also interpret action to include reflecting, appreciating and noticing life’s treasures.

What made my next step be a stop and notice?  There were several things I’ll share with you. I’m curious about what you’ve been noticing lately, too.

3 Ways to Embrace Mindfulness

Next Step, Spring

It’s still officially winter, but signs of spring are all around. Some days I’ve gone coatless. And considering that only a few weeks ago, we were knee-deep in snow, and with freezing temperatures, a no-coat day feels pretty darn spectacular. But the spring sign that speaks, “spring is almost here,” more than any other, is when outside of our dining room window, the first purple crocus emerges from the earth. From the time our daughters were little, they were always on the lookout for the first crocus. I remember the joyous sounds of squealing and delight when they’d see it bloom. They’d rush to tell me in excited voices, “Look, look! The first crocus is out!!!” We’d run to the window together to appreciate the change. Then we’d go outside to take a closer look at this beautiful flower.

This past week, the purple crocus appeared. I felt just as excited and hopeful to see it as I have all of these years. I went outside to admire and appreciate its beauty and sign that spring is on its way. Life will once again begin to bloom.

Next Step, Hugs

Has anyone else seen the news articles that have been surfacing lately about how people isolated because of the pandemic are spending money to visit unique farms to hug cows? Yes, cows! This wellness trend of cow hugging or koe knuffelen, which originated in the Netherlands, has made its way to the United States. Apparently, cuddling a cow can increase our oxytocin levels, which is the hormone released in social bonding.

While my husband and I have been together during the pandemic and get to hug each other frequently, we have truly missed being with our children and embracing them. This past weekend, our daughter, Allison, visited us, and before the walking, talking, cooking, or eating, we stopped and hugged. It was the best next step ever! It’s not that I forgot. I was reminded how important and meaningful physical contact is to me. It’s the simple exchange of a hug or holding hands that express love, connection, and appreciation.

“Next can mean mindfully appreciating the moment.”

— Linda Samuels, CPO-CD®, CVPO™

Next Step, Inspiration

Walking is part of every day. I love getting outside to move and explore. I tend to be a creature of habit, which extends to my walking routes. I mix it up sometimes, but most frequently choose a path along the Hudson River. When Allison visited us, she wanted to explore another spot in Croton. We ended up at this hidden beach, which my husband and I had only been to one other time. Aside from the gorgeous east river views, the landscape was covered with driftwood, reeds, rocks, and shells in unusual patterns and colors. Visual inspiration was all around as we stopped to capture the images and as I paused to appreciate being together with Steve and Allison.

Your next step doesn’t have to equal accomplishment. Next can mean mindfully appreciating the moment. Was your next step a pause to notice? What has captured your attention recently? I’d love to hear your thoughts. I invite you to join the conversation.