When you think about managing your time, how often is it about being more productive, reaching those big goals, or getting more items crossed off your to-do list today? You wonder how other people get so much done. You’re frustrated that you’re constantly working, yet your lists and goals feel hard to finish or even to start.

After all, there are only 24 hours in a day. For most of us, at least six to eight of those hours are devoted to sleep. Subtract time for eating, transitions, bio breaks, managing distractions, and handling the unexpected, and your available time to get things done is significantly reduced.

I remember my mom used to get annoyed about having to sleep. She would say, “We sleep a third of our lives away. Sleeping is a waste of time.” I never bought into the idea that sleep was a waste. Instead, I saw her words as reflecting her intense need to make the most of every moment.

I’m all for making the most of the time I have. Time is finite and a precious resource. However, one of the best ways to manage your time better is to take intentional breaks. Sleep is one aspect, but taking breaks while awake is just as essential.

What Types of Breaks Will Help You Be a Better Time Manager?

I know I’m stating the obvious, but you need energy and focus to get things done. Working longer or beyond capacity doesn’t help. You’ve probably reached the point of diminishing returns. You know those nights. You’re exhausted, pushing to finish that spreadsheet, dealing with a sink full of dishes, packing for a trip, or writing one more email response.

However, understanding the benefits of taking breaks and integrating them into your life will help.

It’s more than ‘will help.’ Taking breaks is essential not only for energy, focus, and getting things done but also for your overall well-being. Life isn’t only about doing more. It’s about stepping away for short, medium, or longer breaks.

What can these mid-size breaks look like? Let’s review some options to help you better manage your time. These pauses are about giving you time to recover so you can return to ‘the work’ refreshed, recharged, and energized.

1. Short Breaks

You might be thinking, “I’m so busy that I barely have time for a bio break, let alone any other break.” Believe me, I get it. You are not alone in feeling overwhelmed by the pace of life.

However, it is possible to integrate several short breaks into your day. If “short” feels too long, reframe it as a micro-break.

These tiny resets can be taken a few times a day and may include:

• Close your eyes and take several slow breaths in and out.

• Stand up and shake out your body.

• Send a quick email or text to someone you love.

• Enjoy a few leisurely sips of coffee or iced tea.

• Eat a snack.

• Doodle on a sheet of paper.

• Go outside for fresh air.

• Take a walk around the office or the block.

• Roll your shoulders forward and backward.

• Dance or sing loudly to a favorite song.

• Take a few deep, loud sighs.

• Splash cold water on your face.

• Sit and do nothing for a few minutes.

• Meditate for 1 to 5 minutes. Insight Timer offers many excellent options.

What else could work well for your micro-break?

“Life isn’t only about doing more.”

— Linda Samuels, CPO-CD®, CVOP™

2. Medium Breaks

Those mini breaks are wonderful, but at times you will benefit from something longer. If you can carve out more than 5 minutes, a medium break is beneficial. While micro-breaks can be impromptu, a medium break might require some advance planning.

Here are some recharge ideas for breaks ranging from 20 minutes to several hours:

• Take a 20-minute nap.

• Go to the movies.

• Take a walk in nature.

• Meet a friend for lunch.

• Explore a museum, garden, or town.

• Get a massage.

• Meditate for 30 minutes.

• Write in your journal.

• Call a loved one.

• Go to the pool or the beach.

• Read a book (or a portion of one).

• Spend time in a hammock.

• Go for a bike ride.

• Make something with your hands.

• Daydream.

• Take a yoga class.

What other types of medium breaks could benefit you?

3. Long Breaks

Full disclosure here. Today I took a micro break (meditated) and a medium break (walked by the river). I also just returned from a long break, a family vacation in the Finger Lakes. I have to say, as much as I need my shorter breaks regularly, the extended ones are just as vital. They can be more challenging to take because of the expense or limited time.

Yet, going somewhere for several days (if possible) and stepping away from your regular routines and responsibilities is one of the best ways to recharge. You will return refreshed, more focused, and ready to re-engage with your projects and lists.

It also gives you time to float, think, catch up on sleep, connect with family and friends, or simply do nothing. But a long break doesn’t have to mean only getting away.

Here are some long-break ideas when you have more than 24 hours:

• Take a staycation and stick to fun or relaxing activities.

• Take a personal retreat focused on rest and reflection.

• Unplug for several days.

• Learn a new skill just for fun.

• Create a home retreat with no obligations, errands, or projects.

• Go away for the weekend, or extend it to a long weekend.

• Vacation somewhere you have to fly to.

• Travel to somewhere on your bucket list.

• Check into a spa or wellness retreat.

• Go camping or glamping.

• Vacation somewhere reachable by car.

• Take a biking, kayaking, or boating trip.

• Spend an extended visit with loved ones.

What have you enjoyed most during your long breaks?

Are You Ready to Give Yourself the Breaks You Deserve?

Busy is how many of you describe your lives. There’s nothing inherently wrong with a full life. But make sure you also take a variety of intentional breaks. Breaks are the yin to your ‘busy’ yang.

Do you take regular breaks? What types do you take? Would you benefit from adding more pauses to your life? How would taking more breaks help you manage your time better? I’d love to hear your thoughts. I invite you to join the conversation.

How Can I Help?

Do you feel overwhelmed, disorganized, and have difficulty managing your time? I’m here to help! You don’t have to do this alone. Virtual organizing is an extraordinary path forward – Local feel with a global reach.

Let’s connect! I’m easy to reach.

• Schedule a Discovery Call

• Fill out the Contact Form

• Email me at linda@ohsoorganized.com or

• Call 914-271-5673

Managing your time, getting organized, and living with more ease are possible, especially with support.

It’s the holiday season. Lights twinkle, gifts get wrapped, and plans are in flux. You’re doing your best to keep up with your daily commitments and the extra effort it takes to navigate this season of celebration, gatherings, and giving. It can be a lot, both wonderful and overwhelming.

On one hand, you have extra time to be with your loved ones and take a break from your normal routines. However, there can also be pressure to say “yes” to all invitations, buy gifts beyond your budget, or overindulge in holiday treats. There are more delicious cookies around than usual. Oh, no!

While the holiday season can be joyful, it can also be stressful, making you feel anxious and out of balance. The good news is that it doesn’t have to be that way.

Recently, I discovered some wonderful grounding practices in “Are You Made at Me? – How to Stop Focusing on What Others Think and Start Living for You” by Meg Josephson, LSCW. These strategies help break the cycle of chronic stress, which negatively affects the mind and body.

Stress: “A Flirty Little Loop”

What is the stress cycle all about? Josephson explains, “The body naturally responds to stress – whether it’s real, remembered, or perceived– with tension, and this response keeps stress and tension going in a flirty little loop.” She describes the four-step cycle:

• Stressful Happening – This could be internal or external, such as “an anxious thought spiral or someone doing something to make you feel unsafe, whether or not you actually are.”

• Body Reacts – Your body responds by tensing up.

• Message Perceived – Tensed muscles send signals to the body indicating that “Something bad is happening! This is stressful.”

• Cycle Continues – “The tense muscles cue more anxious thoughts, more muscular tension, and more panic.” These reactions perpetuate the stress-and-tension loop.

Josephson says, “When the mind is tense, so is the body. When the body is tense, so is the mind. By first noticing that we’re tensing up, feeling stressed, we can immediately insert a pause into this automatic process and begin to soften our bodies. Being aware of the stress is what allows us to start to break the cycle.”

I will highlight my top five favorite grounding practices from the 14 that Josephson shared. These will help you reduce stress, feel more balanced, present, and calm.

“When the mind is tense, so is the body. When the body is tense, so is the mind. ”

— Meg Josephson, LCSW

5 Simple Grounding Practices to Reduce Stress and Nurture Balance

These techniques can be used at any time during your day when you feel stressed. It all starts with awareness—paying attention to body signals like tense muscles.

1. Increasing Exhale

Elongate your exhale by doing a few cycles where you exhale longer than you inhale. For example, inhale for a count of 4 and exhale for a count of 6. This technique stimulates the vagus nerve, which immediately activates the parasympathetic nervous system, or “rest and digest” mode.

2. Humming

Keep your mouth closed, relax your jaw, and breathe in and out through your nose while making a sound with your vocal cords. The gentle buzzing sound creates vibrations that stimulate your vagus nerve. Singing or chanting can also work because the larynx (the voice box) is connected to the vagus nerve.

3. Sensing with 5, 4, 3, 2, 1

Use your senses to ground yourself by noticing the environment around you right now. Observe what’s nearby, and “Name five things you can see, four things you can feel, three things you can hear, two things you can smell, and one thing you can taste.”

4. Using Your Hands

Research shows that “effective touch” is a stress reliever. This can include self-touch. Notice where you feel tension. Place your hand or palm on that area and breathe deeply. For example, if you’re feeling tension in your chest, put your hand there and breathe several times. This practice is calming and reduces stress.

5. Dancing

This practice feels especially fun during the holiday season. Of course, you can do it anytime. Dancing helps integrate movement and breath. It connects you to your body and takes you out of your head. Play your favorite tune and dance away.

How Do You Manage Stress and Invite More Balance?

It’s the season for joy and delight. But when you’re feeling stressed and off balance, accessing that joy can be difficult. Which of these five grounding practices resonates most with you? What else helps you feel grounded, calm, and balanced?

I’d love to hear your thoughts. I invite you to join the conversation.

How Can I Help?

Do you feel overwhelmed, disorganized, stressed, or out of balance? Would you like to make progress? I’m here to help! Virtual organizing is an extraordinary path forward – Local feel with a global reach.

Let’s connect! I’m easy to reach.

• Schedule a Discovery Call

• Fill out the Contact form

• Email me at linda@ohsoorganized.com or

• Call 914-271-5673

Getting organized is possible, especially with support.

We’re in the home stretch of the year with just a few days remaining until the New Year and decade. What has life been like for you these past few weeks? Have things been quieter, or have you experienced a flurry of activity? Has your balance felt off or just right? I’ve missed being here with you for the last several weeks. Between the holidays, parties, hosting, visiting, organizing, and launching my new website, I took a short blogging hiatus.

The last few weeks have felt different from other times of the year. It’s useful to do a simple “balance check-in. So if your scale has tipped too much in one direction, take a pause to reflect and adjust. I have five questions to get you started.

Simple “Balance” Check-In

1. Are you feeling exhausted?

If your sleep patterns have been off, evaluate the amount of sleep you need to feel better. Maybe you can turn in early tonight or sleep a bit longer in the morning. What do you need now?

2. Are you feeling stuffed?

If too many holiday cakes, pies, cocktails, and snacks are making you feel full and sluggish, pay attention to what you’re taking in. My eating patterns have shifted because of the holidays. My body is shouting- “Reduce the sugar and up the vegetable intake!” What is your body telling you?

3. Are you feeling talked out?

If you’ve been socializing more than usual, notice whether this is causing you stress. Maybe you need to balance the “outer” time with some alone time. While I love spending time with family and friends, I’m also aware that I need time to be. What are you sensing now?

4. Are you feeling disorganized?

If you’ve been traveling, entertaining, or disengaging from your regular routines, you might be feeling more disorganized than usual. It’s easy to get out of sorts when our regular patterns are altered. Edit the excess, revisit routines, and restore some order.

5. Are you feeling restless?

If you are winding up the current projects and also anticipating changes and goals for the coming year, you might be feeling anxious. Transitions can be challenging, especially when we shift from one year to the next. Reflect on past successes, let go of the ideas that no longer serve you, and set an intention for the New Year. Get ready for your clean slate.

Endings come, and new beginnings arrive. As you straddle the two, what is most helpful to restore balance? Do you have other questions to add to the mix? I’d love to hear your thoughts. I invite you to join the conversation!

Figuring out your next step looks and feels different depending on your vantage point. Even with the best view, there are times when we get stuck. There are many ways to move forward and figure out what to do next. However, which type of next can influence the approach you choose.

When you feel unsure about your next step, choose one of these five strategies to help you move ahead.

5 Different Types of Next & How to Approach Them

1. Next for the Day

It can be the beginning, middle, or end of the day. You are ready to act, but you’re not sure what to start or stop working on next. Consider how much time you have for next. Do you have 15 minutes or several hours? Do you have time for doing a single task, or do you have hours to accomplish a larger project? What else is on your day’s agenda? What is your energy like right now? The answers become your clues to help you find your next step.

2. Next for the Project

Projects take multiple steps to complete. Some of those steps we can do ourselves. Certain steps require feedback or contributions from others before we can complete the project. Assess where you are right now. To move forward, is there a next step you can complete on your own? Do you need to reach out to someone for his or her help, input, or contribution? Do you have a to-do list? Are you keeping all the steps in your head? Will your next step be planning or action based? Getting the elements organized, so you know your timeline, what needs to be done, delegated, or researched will help you figure out your project’s next step.

3. Next for a Life Transition

Maybe you’re moving, changing jobs, having a baby, getting divorced, or becoming an empty nester. These are dramatic and stressful times. You’re going into unfamiliar territory. Your routines are turned upside down. You’re hoping to find that “new normal” soon…very soon. There are so many things to handle. Surprises appear each day. You don’t know what to do next. Take a deep breath. Exhale. Take another. Exhale again. Let yourself feel whatever you’re feeling. Acknowledge and label that emotion. Take another deep breath. Exhale. Again. Face the unknown and choose next anyway.

4. Next When Clueless

When there are too many choices, too many possible directions to go in, and not a strong sense of where to head, we might say something like, “I have no clue what I want to do next.” You might be experiencing decision fatigue, just thinking about making your next choice. Nothing is pulling you to act. You don’t know what to do. You’re drawing a blank. This happens. It’s normal. Give yourself a break. Get some air. Take a walk. Shift your focus to something fun and enjoyable. Let your thoughts percolate. Let yourself relax instead of feeling pressured to do something. Very often, the act of stepping away, activating our bodies, or getting outside can help clear our thoughts enough to find a way forward.

5. Next When Overwhelmed

Overwhelm is probably the most common type of next that my clients experience. They feel so overwhelmed by the volume of things on their to-do lists, the volume of spaces and areas they’d like to organize, and their time constraint that they get stuck with figuring out next. Next seems too big, too impossible, and too far into the future. They hear and feel the noise of the volume, which prevents them from moving forward. The key here is to think small…really small. Big is overwhelming, but small is doable. Things will move forward one small step at a time. What is the smallest action you can take? Build from there.

Have you noticed another type of next? Which of these five resonate with you? I’d love to hear your thoughts. Come join the conversation.